COMS - Enumeration of Features

The conference management system, COMS, is a feature-rich conference management sofware that tries to accommodate the support needs of a range of very different conference configurations. In order to be flexible enough to be deployed efficiently in different scenarios, almost all features are optional. The Conference Administrator (or Chair) can configure COMS online and see the effects of any changes in real-time. Features that are disabled are not visible to users, thus the user interface will look and feel as simple as possible but it will be exactly as powerful as necessary.

The listing on this page gives an overview of features that can be deployed.

Features for any system user

  • register with the system, create a user account
  • retrieve lost passwords
  • change the interface language (if COMS is configured in multilingual mode)
  • review and maintain personal data
  • book items (conference registration, workshops, accommodation, etc.)
  • view the status of booked items
  • pay conference fees online or offline
  • view the payment status
  • view and print an invoice, bill or receipt of payment
  • submit a conference paper and thereby become an author
  • conduct duties as assigned by the Chair (Administrator, Editor, Reviewer)

Features for the Chair and the Administrators

  • configure all system features
  • enable one or several of the interface languages (monolingual or multilingual mode)
  • set time windows for registration, paper submission, peer reviewing, etc.
  • nominate assistants (Administrator, Editor, Reviewer)
  • configure the welcome page, post current news
  • configure templates for automatic confirmation emails
  • communicate by bulk email with pre-determined groups of users
  • view the log-file of all sent bulk email
  • view and edit the details of all participants
  • create new user accounts
  • delete existing user accounts
  • view and change the booked items of any participant
  • view and change the payment status of any participant
  • view, edit or delete any submitted abstract
  • download the files of submitted papers by FTP
  • create and view administrative notes for any participant that are not visible to participants
  • assign tasks to editors manually or automatically
  • view the results of the reviewers' bidding for papers
  • assign tasks to reviewers manually or automatically (optionally based on a bidding process)
  • view statistics about participants and paper submissions
  • track progress of the assigned edit and review tasks
  • select or reject papers manually or automatically, based on the results of peer reviews
  • assign presentation types (oral, poster, etc.) to accepted papers
  • distribute accepted papers over conference sessions
  • create a draft of the book of abstracts automatically
  • export database contents in different formats for use with other applications

Features for Reviewers

  • view all submitted papers
  • bid for papers (state preferences which papers one would like/not like to work on)
  • view details of authors (unless blind reviewing is in force)
  • view list of assignments, filter and sort by several criterions
  • conduct reviews
  • view who else is assigned to review a given paper
  • view the appraisals by other reviewers
  • receive reminders and other bulk email messages from the Chair that are specifically targeted at Reviewers

Features for Editors

  • view list of assignments, filter and sort by several criterions
  • view and edit details of authors
  • view and edit details of submissions
  • receive reminders and other bulk email messages from the Chair that are specifically targeted at Editors

Features for Authors

  • submit conference contributions
  • view submissions and edit them online
  • withdraw submissions
  • upload files of formatted papers
  • replace uploaded files by updated versions
  • submit keywords with each paper
  • propose a type of presentation (oral, poster, etc.)
  • propose the conference session for a presentation
  • view the results of peer reviewing
  • receive reminders and other bulk email messages from the Chair that are specifically targeted at Authors

COMS performance features

  • runs on dedicated servers
  • handles 1000+ paper submissions
  • all lists that can potentially be long can be filtered, sorted and displayed in small chunks
  • multilingual user interface: English, German, French

Last updated: 25 March 2017