COMS - Conference Management Software

COMS is a comprehensive conference management system designed for academic and scientific events. We provide meaningful support to organizers as well as a tool to manage the key requirements of their conference in one place.

Abstracts, papers & reviews
Time schedule, detailed agenda
Book of abstracts & proceedings
Registrations, payments, invoicing, on-site check-in
Event website
Chat app for networking and notifications
Platform for virtual and hybrid events

COMS at a Glance

A web-based, Hosted Solution
Users and administrators only need a browser and an Internet connection to use the system.
Delegate Payments
Collect online payments and bank transfers directly into your bank account.
Virtual conferences
Live sessions, pre-recorded video presentations, breakout rooms, networking app.
On-site Registration
Register participants on arrival, either manually or by scanning a QR code.
Chat & video Module
Chat app for participants, ideal for networking during the conference, whether online or on-site. Private chat room for reviewers and admins. Organizers can send notifications and updates.
Participant Management
Collect data, files and surveys from participants. Create personalised documents for the users (e.g. certificates of participation, letters of invitation).
Abstracts and Papers
Collect abstracts, extended abstracts, full papers and presentations, including video presemtations.
Review Process
Use available functions to facilitate the distribution of abstracts and papers to the reviewers, based on their specialty topics. Customise the review form, anonymise the submissions, track the progress of the reviews.
Conference Programme
Our detailed interactive agenda includes the proceedings as well as functions to browse, search filter and bookmark presentations. Video presentations and live sessions can be embedded in the programme.
The software is maintained in three languages. A translation module allows the use of other languages as well.
Access Control
Set permissions on various functions, based on your deadlines or users' functions.
Flexible Reporting
Export collected data to Excel, CSV, PDF, MS-Word and HTML. Use filters to select the records to export.
Powerful Email Module
Target any group of participants with customised, personalised emails. Prefilled, editable templates are provided for common tasks.
Recurrent Events
Transfer the configuration, custom texts and users from one edition of the event to the next. Returning users can log in without having to create a new account.
Multiple Events
We can create templates for multiple events that share a common setup. We provide an admin tool to access the events and get an overview of the data.
Large Events
We can handle thousands of abstracts and delegate registrations.
Hourly backups
Automated hourly backups are included in the price for all events.
Last updated: 27 November 2021