Access control

All users have access to a set of common functions: a landing page after login, a profile form, as well as other forms optionally activated by administrators (submission form, conference registration form, survey, upload functions etc.).

Administrators of the site have access to a number of additional pages that deal with the setup of the site and management of the data (management of participants and their data, including registrations, payments and personal documents; management of the submission and review process; creation of the agenda and proceedings; an email module; a data export module and a configuration module).

Reviewers have access to a dedicated page that contains their review assignments and other data linked to the review process, if applicable.

Editors have access to a page containing lists of submissions that have been assigned to them for editing.

Accountants have access to pages relating bookkeeping in relation with registration and payments. These form a subset of the functions accessed by administrators.

It is possible to define other roles with customised permissions.

Administrators can enable or disable access to the functions instantly: allow or disallow logins, abstract submission, abstract editing, abstract withdrawal, file uploads, payment forms, certificates of participation etc.

This allows administrators to automatically enforce deadlines, for instance for abstract submission, reviews etc.

Filters are provided to control who can access a function. The filters are fine-grained, allowing the addition and subtraction of users identified by various criteria (role, payment status, acceptance status, user id).

Administrators can also set quotas on items that can be selected on various forms, for instance participation in workshops, conference dinner tickets etc. When the set quotas are reached, the related items are greyed on the form and cannot be booked.