Functions on the site
The COMS system allows admins to assign functions to users. This page describes the available functions, their roles and permissions to access various admin functions. It is possible for a user to have more than one function. For example, a user can be an administrator and a reviewer at the same time.
List of available functions
The assignment of functions is done on the pages that relate most closely to their functions. There are three different pages for assigning functions. Note that some of the functions can be assigned on more than one page (e.g. invited speaker and reviewer).
Functions assigned at Participants / Accounts / Assign functions to users
With the exception of invited speakers, these functions are used to manage the site.- System administrator System administrators have access to all the functions on the site and have all privileges.
- Conference administrator Conference administrators have access to all the functions on the site and have almost all privileges. They cannot assign or revoke the functions of system administrators and cannot delete the accounts of system administrators. System administrators can optionally prevent conference administrators from accessing the configuration tab. When this is done, conference administrators are able to manage all the data (users, abstracts, reviews, payments etc) but cannot modify the setup of the site.
- Reviewer System administrators and conference administrators can assign the function of reviewer to any user. Reviewers can then be assigned submissions to review and to make recommendations for the selection of the submissions. Their assignments are listed on their account. They do not have access to the admin functions.
- Editor System administrators and conference administrators can assign the function of editor to any user. Editors can then be assigned submissions to edit. This function is useful to fix typing mistakes and formatting issues. Their assignments are listed on their account. They do not have access to the admin functions.
- Accountant System administrators and conference administrators can assign the function of accountant to any user. Accountants have access to the payment records, as well as file uploaded by users (e.g. scan of student card) on the Participants page.
- Registration desk System administrators and conference administrators can assign the function of registration desk to any user. These users have access to the check-in page on the Participants tab where they can register participants' arrival.
- Invited speaker System administrators and conference administrators can assign the invited speaker role to any user. This is done for filtering purposes, for example, to allow targetting the speakers by email.
Functions assigned at Submissions & reviews / Review supervisors and reviewers / Assign the functions
These functions are used for the review and selection of abstracts and papers.- Review supervisor System administrators and conference administrators can assign the review supervisor role to any user. Review supervisors can assign reviews and select submissions for acceptance. Typically, they only have access to a subset of the submissions and should not have access to submissions assigned to other review supervisors. The aim of this function is to divide the review and selection of submissions between serveral persons, which is useful if the number of submissions is too large for one person to manage.
- ReviewerSee above.
Functions assigned at Agenda & proceedings / Chairs & moderators / List the chairs and moderators
These functions are used in the agenda.- Invited speakerSee above.
- Session ChairSystem administrators and conference administrators can assign this role to any user when building the agenda. They do so, by selecting, for a given session, a user (or several users) in a dropdown of users. These users are then flagged as chairs for the session and included in the list of chairs that can be targetted by a bulk email.
- ModeratorSystem administrators and conference administrators can assign the moderator role to any user when building the agenda. They do so, by selecting, for a given session, a user (or several users) in a dropdown of users. These users are then flagged as moderators for the session and included in the list of chairs that can be targetted by a bulk email.