Video presentations

Activate the upload function

To activate and configure the presentation upload function, go to Configuration / Submissions / Options for the submission process / Video presentation. You will be able to set deadlines, if needed.

The upload button is displayed on the users' submision page. Make sure that the page is accessible, by setting the right permissions at Configuration / Access rights / Access to functions & deadlines / Allow access to the submissions page.
Make sure that the users can log in, access the submissions page and access the upload button, as shown in Fig. 2.
All users will be able to access the submissions page, but the upload button will only be displayed for accepted submissions.

You can check that the upload button is accessible by the users by logging in to one or two accounts at Participants / View edit user data.
You can use the filter above the list, to select a user with an accepted abstract and another with a rejected one, then access their accounts to check that the setup is correct.

To send an invitation email to authors of accepted submissions, you can use the template at Emails / Bulk emails / Authors of submissions / 2. Email to all authors of accepted papers. This email contains a default text that can be edited. After saving your modifications, preview the emails and send them out.
If you need to send an invitation email to any other group of users or to a single user, use the email at Emails / Bulk emails / Hand-picked users. A filter is provided to select the recipients of the email. The text of the email can be edited and previewed.

To view the uploads, go to Agenda & proceedings / Presentations / Review uploaded presentations.
You will be able to upload or reupload presentations on behalf of the presenters.

To insert the presentations, go to Agenda & proceedings / Agenda / Export options, activate the insertion of presentations and recreate the agenda (button in the bottom left corner).
Deactivate the insertion of the presentations and recreate the agenda to remove the presentations from the agenda.