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Setting up notifications

When it comes to notifying authors of the result of the selection process, admins can choose between two workflows:
1. Sending a notification email after each decision.
2. Notifying the authors by sending bulk emails.

Sending a notification email after each decision (option 1)

If you choose this option, you will be able to set a status and immediately send a notification, as shown in Fig. 1. You will still be able to set a status without sending an immediate notification. The content of the email can be edited at Emails / Notification emails / Abstract selection (fig. 4).
Setting a selection status and notifying the author of the submission

Notifying the authors by sending bulk emails (option 2)

If you'd rather send the notifications of acceptance and rejection at the end of the selection process, you can save your decisions without sending an email (fig. 2) and later send a bulk email to the authors (fig. 3). Note that these emails are only sent to those who have not yet been notified. This allows you to send these bulk emails in incremental batches, for instance once a day or once a week, without repetition.
Setting a selection status without notifying the author of the submission
Sending notification emails in bulk
Email template for accepted submissions - this template is used for both bulk emails and individual emails

Setting up the workflow for options 1 and 2

  • Whether you intend to send notifications individually (option 1) or in bulk (option 2), you will need to first define a list of statuses to use for the selection process ("Accepted", "Declined" and potentially others, like "Ask correction" or "Waiting list").
  • You will then need to create or edit the content of the emails associated with each status.
Last updated: 19 July 2022